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Annual Notice to Suppliers
Dear Valued Supplier,
Advanced Energy Industries, Inc. (AE) values our supplier partnerships. This annual notice summarizes key documentation, shipping, supply chain security, and trade compliance requirements contained in AE’s Standard Terms and Conditions and referenced in AE purchase orders. Please review these requirements with the personnel responsible for order fulfillment, shipping, logistics, and compliance.
1. Shipping Container Marking
Each shipping container must be marked with the following information:
- AE part number, including the alphanumeric revision level
- Full product description
- AE purchase order number
- Quantity of parts in the container
- Manufacturer name and manufacturer part number
- Country of origin
- Date/lot code
- Moisture sensitivity level, if applicable
- RoHS compliance status
- Whether the parts are electrostatic discharge (ESD) sensitive
- Whether the shipment contains hazardous materials (HAZMAT)
- Box number (for example, “Box 1 of 3”)
2. Wood Packaging Materials
All wood packaging materials, including pallets, crates, and dunnage, must be treated through an approved fumigation or heat-treatment process and marked in compliance with International Standards for Phytosanitary Measures No. 15 (ISPM 15).
3. Commercial Invoice Requirements
Every international shipment to AE must be accompanied by a complete and accurate commercial invoice containing the following information:
- Invoice number and invoice date
- Seller’s full name and address
- Manufacturer’s full name and address
- AE purchase order number for each part number shipped
- AE part number for each part shipped
- Product description for each part number shipped
- Product size and net weight for each part number shipped
- Gross shipment weight
- Quantity of each part number shipped
- Unit price and currency, consistent with the AE purchase order price
- Country of origin for each part number shipped
- Harmonized Tariff Schedule (HTS) code for each part number
- Export Control Classification Number (ECCN), including EAR99, or applicable dual-use classification code
4. U.S. Ocean Shipments: Importer Security Filing
Shipments to an AE location in the United States by ocean freight are subject to U.S. Customs and Border Protection Importer Security Filing (ISF) requirements. Suppliers must provide the required information sufficiently in advance of shipment so that AE can complete the filing. Much of this information should appear on the commercial invoice.
Required ISF information includes:
- Manufacturer name and address
- Seller name and address
- Buyer name and address
- Importer of record number
- Consignee number
- Container-stuffing location
- Name and address of the party responsible for stuffing the container
- Ship-to party name and address
- HTS code for each part number
- Country of origin for each part number
5. Supply Chain Security and Responsible Sourcing
Supply chain security is a priority for AE. Suppliers must meet the applicable minimum security criteria reflected in Authorized Economic Operator (AEO) and/or Customs Trade Partnership Against Terrorism (C-TPAT) programs. Suppliers are not required to participate formally in either program unless otherwise required by contract.
Supplier controls must include, as applicable:
- Processes for notifying customers and appropriate authorities of a security incident
- Procedures for investigating and documenting shipment overages, shortages, and suspicious contents
- Secure information technology networks
- Secure storage and handling of products and materials
- Prohibition of forced, child, or indentured labor in supplier facilities and throughout the supply chain
- Clean, debris-free packaging materials and transportation containers
- Use of ISO 17712-compliant high-security seals on ocean containers
- A supply chain security training program for employees and contractors
- Compliance with AE’s Supplier Code of Conduct
AE Supplier Code of Conduct: Supplier Code of Conduct
6. Routing and Incoterms
All shipments must follow the AE routing guide published by the AE Logistics team. Following the routing guide helps ensure use of the correct freight booking, customs broker and notify-party information. Unless otherwise stated in the applicable purchase order or other written agreement, AE’s standard Incoterms® 2020 rule is FCA (Seller Facility). Under this arrangement, AE is responsible for transportation costs, import clearance, and final delivery as specified in the applicable transaction documents.
7. Trade Compliance Notifications
Restricted Parties and Locations
Suppliers must not knowingly use any party or location in connection with goods or services supplied to AE where doing so would cause AE or the transaction to violate applicable sanctions, export control, import, or other trade restrictions.
Suppliers must promptly notify AE Global Trade Compliance if they become aware that a manufacturer, pplier, material source, production location, shipping party, or other transaction participant associated with an AE product or shipment may be subject to relevant trade restrictions.
Suppliers must provide supporting information upon reasonable request and must not proceed with an affected shipment until directed by AE.
Boycott-related Requests
Suppliers must not include in quotations, contracts, purchase order acknowledgments, invoices, certificates, letters of credit, shipping documents, or other documents relating to AE any condition or request that would require AE to participate in or support an unsanctioned foreign boycott.
If a supplier receives or identifies a boycott-related request connected with an AE transaction, the supplier must promptly forward the complete request and all related documents to AE Global Trade Compliance.
Technology and technical information
Suppliers must protect AE-provided technology and technical information in accordance with the applicable agreement, confidentiality requirements, AE instructions, and applicable export-control laws. Suppliers must not disclose, release, provide access to, or otherwise transfer controlled AE technology or technical information to an unauthorized person, location, sub-tier supplier, or other third party. If there is any question as to whether access or a transfer is authorized, the supplier must contact AE Global Trade Compliance and the applicable AE Procurement representative before proceeding.
This includes bills of material, designs, diagrams, drawings, specifications, and similar technical information.
Before making a transfer that is not expressly authorized by the applicable agreement or AE written instructions, or if the supplier knows or has reason to believe that an export authorization may be required, the supplier must contact AE Global Trade Compliance and the applicable AE procurement representative for guidance before proceeding.
8. Supplier Action and Consequences of Noncompliance
Please review your shipping practices and commercial documents to confirm that containers are accurately marked and invoices are complete. Complete and accurate documentation supports efficient customs clearance, timely delivery, and compliance with applicable legal and contractual requirements.
Failure to meet these requirements may result in shipment delays, additional costs, delayed payment processing, rejection of the shipment, a warning letter, remedial action, or supplier disqualification, as appropriate.
Questions
Questions concerning logistics, purchase orders, supplier quality, and other commercial or procurement requirements should be directed to the supplier's AE Procurement representative. Questions concerning the interpretation or application of sanctions, export controls, antiboycott requirements, and other trade-compliance requirements should be directed to AE Global Trade Compliance: GlobalTradeCompliance@aei.com .
Thank you for your continued partnership and support.
Sincerely,
Deen Dell
Trade Compliance Manager, Import Programs
Advanced Energy Industries, Inc.
October 1, 2021
Dear Advanced Energy Vendors:
It is that time of year again to start planning for Advanced Energy's yearly physical count activity for AE owned stock located at vendor sites.
Over the course of 2021, Advanced Energy has reviewed its processes for this physical count activity, and we have determined that due to less working days and year-end activities in the month of December that we would move our yearly count activities to be managed over the course of the month of November.
Due to this change Advanced Energy felt it necessary to provide you our vendors notification in October to assist you in planning for this upcoming necessary count activity.
You should see requests asking for counts in your locations starting the first week of November and ask that you please have necessary inventory count feedback returned no later than the second week in November. This will assist with any reconciliation activities necessary for us to meet a goal of posting all our vendor counts prior to end of month.
We appreciate your attention and support during this very critical activity.
Sincerely,
CHARLIE JIMENEZ
Manager, Worldwide Inventory Control
Dear Advanced Energy Supplier Partners,
SNC forecast recovered!
Please kindly go to SNC - Forecast page to get the latest forecast every Monday.
Thanks.
